The Call for Presentations Has Closed for 2018 ASUG Annual Conference

Thank you to everyone who submitted their customer stories, best practices, lessons learned, and real-world experiences to be considered for our 2018 ASUG Education program. 

176d 5h 17m 43s

Countdown to SAPPHIRE NOW + ASUG Annual Conference.

What's Next?

  • When will I know if my submission has been accepted?
    • All speakers will be sent a notification in early February regarding the status of their submission.
  • In the meantime, what else do I need to know?
    • Before you are notified regarding the status of your submission, be on the lookout for an email from our ASUG Education team that includes pertinent information regarding our Speaker Membership Policy, as well as your current ASUG membership status.
    • As a reminder, per this policy, all speakers are required to be active ASUG members in good standing in order to present at 2018 ASUG Annual Conference
    • Has your company renewed for 2018?
    • Not sure if you're an ASUG member?

Additional FAQs

What are all the requirements in order to be an ASUG speaker?

  1. Must be an active ASUG member in good standing. (Speaker Membership Policy)
  2. Must be registered for the event by date specified by ASUG Education (Speaker Registration Policy)
  3. Must provide presentation materials for review and distribution in advance of the conference by date specified by ASUG Education

How will sessions be selected?

A Program Committee made up of ASUG Volunteers is faced with the difficult task of reviewing all the abstracts we receive. The final selections are determined by the committee members for each track or topic area.

How many sessions will be selected?

There are roughly 400 sessions that are chosen to be presented at ASUG Annual Conference, as well as some alternate sessions that are chosen for each track in case a session iscanceled and needs to be replaced.

Will I receive a discounted or complimentary registration if I am selected to speak?

All speakers at 2018 ASUG Annual Conference will qualify for either a complimentary or discounted registration pass. All registration invites will be allocated to any speaker(s) identified at the time the proposal was submitted. Any speaker additions or substitutions are subject to approval by ASUG Education.
Note: There is a limit of (3) three total speakers per session.

Please refer to our Complimentary and Discounted Registration Benefits for more details regarding how complimentary registration invites are allocated.

Will ASUG pay for my accommodations if I am selected to speak?

No. All speakers are responsible for their own lodging and travel. These expenses are not included within any complimentary or discounted registration invites, and will not be covered by ASUG.

What if I need to make a change to my submission?

Unfortunately, the system does not allow for changes to be made once the Call for Presentations has closed. If you have a change that you would like to make that could have an impact on whether or not your submission is accepted, please email speakers@asug.com.

Otherwise, all accepted speakers will be able to make changes to their session once they have been officially selected for 2018 ASUG Annual Conference.

Speaker Terms & Conditions

ASUG Speaker Membership Policy

All speakers are required to be active members of Americas’ SAP Users’ Group (ASUG) in good standing in order to present at ASUG events. Non-member speakers will need to confirm membership in order to be accepted as a speaker for the event. Complimentary or discounted registration invites will be withheld until membership is confirmed.

ASUG Speaker Registration Policy

All speakers must be registered for the event by the date specified upon your acceptance. Failure to meet this requirement may result in the cancellation of the session and revocation of any complimentary or discounted registration benefits.

Complimentary and Discounted Registration Benefits

  • Presentations with a customer speaker:
    • All presentations that have a customer speaker listed will be eligible for up to (2) two complimentary registration invites.
    • Note: “Customer” is defined as ASUG Installation Member: Licensed SAP customers who are actively involved in installing and operating SAP software within their own businesses. This means that they are SAP customers, and are the people who run and use SAP daily.
    • All speakers that do not receive a complimentary registration invite will receive a discounted registration invite.
  • Presentations without a customer speaker:
    • All presentations that do not have a customer speaker listed will only be eligible for (1) one complimentary registration invite.
    • All speakers that do not receive a complimentary registration invite will receive a discounted registration invite.
  • Roundtable Discussions
    • These sessions are not eligible for complimentary registration passes.

Note: Complimentary registration passes are non-transferable.

  • Passes cannot be claimed by anyone other than the intended speaker to whom it was provided.
  • Eligible speakers will receive only one (1) complimentary registration pass, regardless of the number of sessions they are presenting at the event.
  • Speakers who are eligible for a complimentary pass through other event roles (i.e., Exhibitors, SAP Speakers, Volunteers, etc.) will not receive an additional complimentary speaker pass, nor are they permitted to transfer their “speaker pass” to someone else.
  • Once complimentary passes have been distributed, any speaker substitutions or changes will be applied on a 1 out: 1 in ratio.
  • These same rules and restrictions apply to discounted registration invites

Still have questions? Contact us at Speakers@asug.com and we'll be happy to help.